We are looking for a Corporate Intern to join our HR, Commercial and Procurement functions, based in Aberdeen.
We are looking for an enthusiastic university student to join us for a paid Internship for approximately 12 weeks from June to August 2024. You will gain valuable practical experience and receive on the job training. This is a great opportunity to get a taste for working for ICR and gain hands on experience that will help prepare you for your future career.
In this role, you will get to spend time working across three of our Business Support Functions – providing assistance to the HR, Commercial and Procurement departments, supporting with day-to-day tasks as required.
The main tasks involved in the role will include, but are not limited to:
HR:
- Supporting the HR team in carrying out data entry requirements to ensure the database and employment records are accurate and up to date.
- Supporting the review of Solab Onboard Tracker database – review and audit to ensure records and training are accurate and up to date.
- Participate in and provide administration support to HR Projects.
- Providing administration support to the ICR recruitment process – preparing adverts, tracking applications, filing CV’s and acknowledging applications.
- Working directly with the HR team and undertaking any other general HR activities and support.
Commercial:
- Supporting the commercial team preparing and coordinating tenders and proposals within client deadlines.
- Ensuring that the ICR proposals process is adhered to at all times
- Assist with preparing cost estimates.
- Assist with the business pre-qualification process.
- Assisting the commercial team carrying out selected terms and conditions reviews.
- Undertaking any other activities and support within the Commercial function.
Procurement:
- Support the Buyer with supplier pre-qualification evaluations.
- Provide support to the Buyer with processing purchase orders in SAP – working with all business units to ensure timely placement of orders.
- Manage day to day administration within the team.
- Assist the buyer with expediting of open purchase orders for all business units.
- Support the Buyer with all business RFQ’s to ensure a timely manner is achieved.
- Establish and maintain effective working systems and procedures for supporting the buyer.
- Undertaking any other activities and support within the Procurement function.
Key Responsibilities:
- Support HR with broad range of administrative support and projects within HR
- Support the Commercial team with preparing and coordinating tenders and proposals
- Support the Buyer with the management of supply chain
- Support improvements to the Commercial, HR and procurement process
- Maintain ICR Document Hub
Key Skills, Experience & Attributes:
- Currently studying in a relevant discipline such as Business Management, Business Management with HR or Supply Chain
- Strong communication skills
- Ability to effectively work with a small team
- Ability to take on wide ranging tasks
We are looking for an HR Advisor to join the ICR HR team, based in Aberdeen.
The HR Advisor will provide and deliver professional, effective and pro-active HR service and advice. Delivering day to day HR operational and transactional support to employees and leaders within the global ICR business. Establish and maintain influential relationships with all relevant stakeholders, ensuring an excellent quality and HR support at all times. The role includes all generalist HR areas, and includes Recruitment. Working in a small HR team, contributing to the delivery of the wider ICR HR plan and ICR strategy.
This role will report to the HR Director.
The main tasks include, but are not limited to:
- Provide effective and professional support to employees and line managers to help resolve day to day HR matters and to drive best practice across ICR globally;
- Advising on all aspects of the employee lifecycle;
- Take responsibility of all core employee relation operations, whilst advising and supporting line managers on core HR processes, including investigations, disciplinary, grievance, absence, performance management, exit interviews, flexible working requests;
- Liaise with the HR Business Partner to ensure appropriate support is provided on senior / complex employee relations cases;
- Monitoring, tracking and managing absence, identifying themes and reporting accordingly;
- Liaising with Occupational Health providers on cases, referrals, and general employment and travel requirements for ICR employees, then advising line managers and employees accordingly;
- Running employee wellbeing initiatives in conjunction with the Occupational Health provider and our HSSEQ function;
- Maintaining all HR systems, databases, files and records, including organisational charts;
- Collating weekly, monthly and ad-hoc HR reports, as required;
- Analyse and interpret HR metrics and help identify any trends or issues, and develop improvement plans where necessary;
- Supporting and working with the Training & Competency Lead on the alignment of Competence Frameworks, Training Matrices and compliance with these across the organisation, including allocation and alignment with the ICR Compensation Structure;
- Preparing and producing all documentation associated with employment changes, promotions, transfers etc;
- Provide proactive recruitment support, whilst working with our Recruitment Partners to deliver recruitment plans;
- Providing support to the recruitment and selection of staff, including supporting line mangers with recruitment business cases, creating recruitment adverts, scheduling interviews, preparing job offer packs, participating in interviews as required, and coordinating the full onboarding process;
- Scheduling and delivering HR inductions and coordinating the full employee induction programme for ICR;
- Ensuring that all new starts are set up in relevant systems and fully onboarded, monitoring probation periods, enrolling into relevant benefit schemes, etc;
- Managing the leaver process, including liaison with leaders and employees, holding exit interviews and reporting on trends;
- Assisting with Compensation and Benefits, including the annual salary review process and benchmarking exercises, along with and benefits reviews/renewals/updates;
- Support and assist with the annual Performance Appraisal Process, including any follow up of performance management or talent development;
- Taking the lead in coordinating and driving our talent pipeline – working with the business to support our apprenticeship schemes, proactively developing such schemes, including full coordination of our interns, apprentices and graduates;
- Liaising with the Finance/payroll team and providers to ensure the accurate and timely completion of all payroll related changes;
- Coordinating and providing advice to the business on the annual health surveillance programme in conjunction with the Occupational Health Provider and the HSSEQ function, ensuring necessary follow up actions are taken and actioned;
- Supporting the roll-out of HR initiatives and HR project delivery across ICR globally;
- Assisting with the review and update of ICR standards and processes, keeping up to date on current employment law and legislative changes which may impact the business;
- Undertaking any other general HR activities and support as determined by the HR Director.
Key Responsibilities:
- Provision of confidential, efficient, and high-quality advice and support as part of the HR function;
- Delivering a professional HR service to the business, with positive working relationships being maintained internally and externally;
- Ensuring that all HR information/data and activities remain confidential, and are recorded actively and in real time, in accordance with statutory obligations and to a high quality and standard;
- Ensuring HR systems are maintained accurately for reporting and tracking purposes within the business.
Key Skills, Attributes and Experience:
- Proven generalist HR experience;
- Degree qualified in HR or another relevant subject (preferable);
- CIPD qualified (preferable);
- Strong working knowledge of UK employment law;
- Excellent written and verbal communication skills, with the ability to adapt to your audience as required;
- Comfortable working in a fast-paced environment;
- Strong sense of initiative, always striving for improvement;
- Good interpersonal skills;
- Able to build effective relationships with multiple stakeholders both internally and externally;
- Passionate about delivering a professional and value-add HR service to the business;
- Strong attention to detail;
- Strong IT skills in HRIS and office packages;
- Able to operate in a discreet and confidential manner;
- Experience working with offshore populations and supporting multiple sites (desirable);
- International HR experience, exposure or knowledge including Norway, USA, the Middle East and Australia (desirable);
- Experience with using SAP and Onboard Tracker (desirable).
We are looking for a Business Administrator Apprentice to join ICR, based in Aberdeen,
The main purpose of the Business Administration Apprentice role is to offer the successful candidate their first step into industry, by supporting our Business Manager and Operations teams within the Chemical Injection & Inspection and Integrity Management service offerings, to deliver our products and services efficiently and to help in driving our business growth strategy. This varied role will offer the successful candidate the opportunity to gain working and hands on knowledge of our business, learning how best to support the business from administration perspective.
The main tasks involved in the role will include, but are not limited to:
- General administration tasks, including data entry, filing and answering calls
- Communicating effectively with internal colleagues to support the service delivery team
- Coordinating and arranging the dispatch of sales within required timescales
- Compiling job packs
- Dealing with customer queries and follow through with any requirements or requests
- Raising purchase requisitions
- Booking meetings
- Coordinating returns and completing associated paperwork
- Updating registers
- Filing and scanning of documentation
- Entering data and maintaining records in SAP
- Entering data onto in-house systems/drives/files
- Supporting the Operations and Project Coordinators
- All other general administration duties
We are looking for an enthusiastic and positive candidate who is ready to meet new challenges, gain work experience and wants to enjoy being part of the business success. The ideal candidate should hold a minimum National 4 English and Maths qualifications. Candidates should have great organisational and time management skills. Candidates should have good numeracy, written and verbal communication skills, and be confident in their MS office skills.
The apprentice will work under supervision and be assigned a mentor in the organisation who will prioritise time allowed for the necessary training to be completed.
The role will involve the following:
- Listening, observing and participating in a range of tasks which will enable you to gain new skills and knowledge that contributes to the successful achievement of an industry recognised qualification;
- Maintaining high standards of attendance, punctuality, and professionalism at work, ensuring that all relevant work tasks and qualifications are achieved on time, as instructed by both your line manager and college;
- Attending formal and informal meetings and training sessions, to ensure business and job knowledge, communications skills and progression is maintained;
- An opportunity to gain job specific qualifications whilst earning a salary and gaining invaluable hands on experience.
** All candidates MUST have valid right to work in the UK as sponsorship is not available.**
ICR Integrity Ltd are looking for a Finance Assistant Intern to join our Finance team, based in Aberdeen.
We are looking for an enthusiastic university student to join us for a paid Internship for approximately 12 weeks from June to August 2024. You will gain valuable practical experience and receive on the job training. This is a great opportunity to get a taste for working for ICR and gain hands on experience that will help prepare you for your future career.
The main purpose of the role will be to provide assistance to the Finance team to support the day-to-day tasks required.
The role will report to the Senior Accountant.
The main tasks involved in the role will include, but are not limited to:
- Ensuring purchase invoices are correctly coded and entered onto system for processing
- Ensuring invoices are matched to GRN’s and PO’s, investigating any discrepancies
- Reconciling supplier statements periodically, following up discrepancies
- Raising/producing sales invoices
- Assisting with customer invoice queries
- Assisting with expense processing
- Assisting with financial audit queries
- Assisting with the maintenance of the sales and purchase ledger
- Perform ad hoc stock count and reconciliations
- Undertaking any other activities and support as determined by line manager
Key Skills, Experience & Attributes:
- Currently studying in a relevant discipline such as Accounting and Finance
- Strong communication skills
- Ability to effectively work within a small team
- Ability to take on wide ranging tasks
How to Apply:
If you are interested in applying for the role, please send your CV and a covering letter to recruitment@icr-world.com.
We are looking for a HSSEQ Advisor to join the ICR team, based in Aberdeen.
The HSSEQ Advisor will be responsible for providing professional advice, guidance, and support to the ICR Group with regard to the implementation of, and adherence to Group HSSEQ Plans. Work activities will be in line with legal requirements in areas where we work and in line with Group Policy.
This role will report to the HSSEQ Manager.
The main tasks and responsibilities include, but are not limited to:
- Implementation of Group HSSEQ Improvement Plan.
- Work with Operations to deliver improvements in workshop HSSEQ delivery.
- Maintain ICR’s Business Management System (BMS) and 1Net Incident Reporting Database.
- Investigate and identify root cause following HSSE incidents and quality related NCRs.
- Monitor and maintain legal compliance registers across the Group.
- Maintain and implement the Group HSSEQ audit programme, undertake audits as required.
- Monitor and maintain focus alongside Operations on HSSEQ compliance.
- Provide advice and guidance to Operations to ensure compliance with legal requirements. e.g., PUWER, LOLER, COSHH, PPE, Manual Handling, etc.
- Promote ICR’s core values, safety culture and continuous improvement philosophies.
- Prepare, coordinate, and deliver as required monthly safety meeting presentations.
- Coordinate and deliver as required quarterly safety themes and HSSEQ inductions.
- Develop, review, and approve new and existing HSSEQ procedures as required.
- Support the Commercial and Procurement Teams with regard to tenders, proposals and client evaluations and supplier approvals.
- Other related activities as may be deemed necessary from time to time.
Key Skills, Attributes and Experience:
- Previous experience in a similar relevant role (Essential)
- NEBOSH Certificate in Occupational Health, Safety and/or Environment (Essential)
- NEBOSH Diploma in Occupational Health & Safety and/or Environment (Preferred)
- Internal Auditor qualification(s) to ISO 9001, 14001 and/or 45001 (Essential)
- Lead Auditor qualification(s) to ISO 9001, 14001 and/or 45001 (Preferred)
- Internal or Lead Auditor qualification to ISO 17020 (Preferred)
- Experience in HSSEQ Management Systems e.g., SharePoint, Sypol, Safetyhub (Preferred)
- Knowledge of the oil & gas industry (Preferred)
- Excellent written and verbal communication skills
- Comfortable working in a fast-paced environment
- Flexible – able to work on multitask work and prioritise effectively
- Strong sense of initiative, always striving for improvement
- Organised and efficient – plan work to ensure deadlines are met on time
- Good attention to detail
- Good interpersonal skills – able to build effective relationships with multiple stakeholders
- Strong IT skills in office packages
- Experience working with offshore populations
- Experience having supported multiple sites
We are looking for a Technician to join ICR, based out of Aberdeen.
The Technician will be responsible for participating in workshop activities based primarily in Aberdeen, and apply all Chemical Injection, Quickflange and Integrity Monitoring products in line with client requirements and in compliance with all ICR procedures. May also be required to work offshore / onsite as and when required.
This role will report to the Workshop and Stores Manager.
The main tasks involved in the role will include, but are not limited to:
- Liaise with Workshop Supervisor daily to ensure operational needs are communicated and understood.
- Apply Chemical Injection Utilities, Quickflange and Integrity Monitoring Solutions products in line with client requirements and ICR procedures.
- Repair and maintenance of all pumps, tools and associated parts including flushing, stripping, inspecting, repair and pressure testing.
- Prepare equipment for dispatch.
- Complete required reports and documentation in line with company standards and in an accurate and timely manner.
- Completion of appropriate paperwork including basic computer use (general & technical).
- General workshop duties perform in an efficient, professional, courteous manner and in accordance with ICR Company standards and safety procedures.
- Assembly of new equipment and assets.
- Assist Project Managers/Operations teams in providing a high level of technical support to all customers.
Key Responsibilities:
- To undertake all workshop activities in compliance with ICR procedures.
- Become totally conversant and have a full and detailed understanding of all the ICR business processes and how they apply in the running of the business.
- Take responsibility for your own safety and for the safety of others working within ICR and whilst representing ICR on an external work site.
- Become fully competent in the application of Chemical Injection, Quickflange and Integrity Monitoring products.
Key Skills, Attributes and Experience:
- Experience of mechanical repair and maintenance, preferably with pipes, pipe systems and air driven pumps
- Small bore tubing experience / certification (desirable)
- HSEQ focused, service minded and structured
- Demonstrable knowledge and understanding of Pressure Testing
- High standards in quality of work and excellent attention to detail
- Understanding and Knowledge of Engineering drawings
- Good working knowledge of pneumatics, hydraulics and hydraulic systems
- Communication skills, both verbal and written
- Self-starter that takes a collaborative approach and really enjoys working as part of a team
- Strong organisational skills
- Willingness to work offshore – valid certification in place preferable, but not a mandatory requirement
**Please note candidates MUST have valid right to work in the UK as sponsorship is not available. **